Terms & Conditions

USA3000 Vacations' Fair Trade Contract

Your Contract with USA3000 Vacations

1. Bookings and Payments
Full payment is required at time of booking for bookings made directly on our website, USA30000vacations.com

Late bookings often require us to incur additional costs for updating and confirming your hotel accommodations. Therefore, we charge a late booking fee of $10 per person, in addition to the normal price on all vacations booked 14 days or less prior to departure.

2. Amendments And Cancellations
If you cancel your vacation (or change your departure date, duration, class of service, name, or hotel), the charges shown below become payable by you. Significant additional penalties (i.e. non refundable airline tickets and fees, non refundable or non-transferable hotel promotions) may apply.

3. Air Carriers
USA3000 Vacations has made arrangements for international air transportation to your vacation destination via USA3000 Airlines duly filed under D.O.T. regulations. USA3000 Vacations reserves the right to substitute alternate aircraft if necessary.
Any air transportation provided by USA3000 Airlines may not be cancelled less than 10 days prior the scheduled departure date unless it is physically impossible to operate the flight. U.S. citizens traveling outside the Continental U.S. must have valid proof of citizenship. USA3000 Vacations is not responsible for any passenger denied boarding by a carrier for failure to have a valid proof of citizenship.
Passengers returning form any international destination must have a valid passport and non-US citizens must have valid entry documents. USA3000 Vacations is not responsible for any passenger who is unable to travel as a result of their failure to have a valid passport, or for non-US citizens who are unable to travel as a result of their failure to have necessary travel documents.

4. Airline Responsibility
USA3000 Vacations and USA3000 Airlines issue tickets and coupons covering transportation, hotel accommodations and other services and facilities. Neither USA3000 Vacations or USA3000 Airlines, or their respective subagents, shall be held liable for loss or damage to property or injury of person caused by reason of any defect, negligence, or other wrongful act or omission by any other transportation company, hotel agency or party providing such services or facilities, strike, war, terrorism, weather, quarantine, sickness, government restrictions or regulations, or any other cause beyond its reasonable control. All airlines concerned are not liable for any claim arising out of or in connection with carriage or other services or features otherwise performed or occurring in connection with this package, except as provided in the conditions of carriage for the airlines and the passenger tickets issued in conjunction with this package. Neither USA3000 Vacations nor USA3000 Airlines are responsible under any circumstances for any bodily or emotional injury you may suffer in connection with your transportation, accommodations or any other arrangements in conjunction with this package.

5. Luggage and Personal Property
When you fly to and from your destination the Conditions of Carriage apply, some of which limit or exclude liability. The Conditions of Carriage are available by requesting them in writing from the carrier or by request at the airport. Some airlines do not cover damage to soft-sided luggage. The airlines maximum liability for loss, damage or delay to checked baggage is limited to $2800 per ticketed passenger domestically and $9.07 per pound up to 44lbs per ticketed passenger for international travel. These limits will apply unless an excess valuation is declared at the time of check-in. All lost or damaged luggage must be reported to the airline at the time of the incident and before you leave the airport.
The maximum liability of the ground transportation company in resort for lost or damaged property is $400. Loss or damage must be reported immediately. USA3000 Vacations does not accept liability for client luggage or personal property.

6. Forum Selection Clause
All vacations are subject to the terms and conditions shown on the USA3000 Vacations Fair Trade Contract and your booking of the vacation is acceptance of the terms of this contract. The Forum for resolution of disputes with this contract or with USA3000 Vacations is and shall be the States of Illinois and Pennsylvania and any action against USA3000 Vacations must be brought only in those states and in accordance with those states' laws, rules and procedures.

What We Provide In Return

1. Price Guarantee
Our intention is to provide you with the vacation, which you have selected, at the price in effect at time of booking. If for any reason we have to increase the price of your vacation, including an error made in computing your price, we will offer you the option of cancellation without charge, provided that you advise us within seven days of your receipt of notice of the increase. This does not apply to price increases resulting from a change in U.S. or foreign government taxes or fuel surcharges.
If a scheduled airline initiates a schedule change, which results in a fare increase, the passenger is responsible for the additional cost.

2. Flight Information
Your travel agent will be able to confirm the latest flight details at the time you make your reservation, and these will also appear on the booking confirmation we issue when we receive your deposit. Your flight tickets, which we dispatch two to five weeks prior to departure (except for late bookings), will contain your flight information. All times are subject to change. USA3000 Vacations assumes no responsibility for any passengers making independent connections to our flights.

3. Amendments & Cancellation
Special features offered by hotels are subject to change at the hotel's discretion. In the unlikely event that a major pre-departure change involving a change ofhotel, departure or return date, departure city or destination becomes necessary, we will notify you as soon as possible. If you find the revised arrangements we offer unacceptable, you will have the option of cancellation without charge (less any insurance premium) provided that you notify us within seven days of your receipt of notice of the change (or prior to departure date if notified less than seven days prior).
In the event of a change, we will try to substitute comparable services, but in the event of complete cancellation by a supplier, or us our only liability will be to refund all monies paid (public charters only) or provide a refund in the form of an USA3000 Vacations credit. For charter flights only, if landing rights are denied by a foreign government, the flight will be cancelled with a full refund.
If you have purchased a optional tour through us, please note that the supplier's cancellation provisions only allow a refund if cancelled before noon the day prior to the excursion. See the excursion company to arrange a refund.

4. Refunds
Any refunds due to you will be made as soon as possible. Please note, however, that no refunds will be made for any services provided in the itinerary that you do not use. Insurance premiums are non-refundable and non-transferable. Refunds (if applicable) for scheduled air programs must be issued upon the return of the unused ticket. USA3000 Vacations accepts bookings only through travel agents and all communications prior to your departure, including payment and refund transactions, must be via your travel agent.
If for any reason you should lose your scheduled airline ticket, you will have to purchase a new ticket at your own expense and upon your return home, you must contact your travel agent to begin refund procedures by completing a "Lost Ticket Application" (fees may apply). Any refunds made by the airline will be based on the value of the original ticket issued less any airline processing fees. In most cases the replacement ticket you have to purchase will be more expensive.

5. OUR RESPONSIBILITY TO YOU
USA3000 Vacations has made arrangements with airlines, hotels and other independent suppliers to provide you with the services you purchase. We have taken all reasonable steps to ensure that proper arrangements have been made for your vacation. However, we do not accept and expressly disclaim any liability for the actions or omissions of these independent suppliers, over whom we have no direct control. If you find you have any dispute with such persons, however, we will give you as much reasonable help as we can in resolving this. Please understand that we cannot control and will not be responsible for such factors as weather, government actions, terrorism, mechanical breakdowns, your physical, medical or mental disabilities, your failure to obtain valid travel documents or your failure to follow travel instructions.

USA3000 Vacations is not responsible for losses or damages arising from bodily or emotional injury, property or other economic damage caused by factors beyond our control. USA3000 Vacations is not responsible for bodily, emotional or consequential damages or monetary losses due to flight delays, airline turbulence, transportation accidents or other unforeseen circumstances.

All prices and features described herein (as well as in USA3000 Vacations' print advertisements and website) are subject to change without notice. Some hotel room photographs do not depict the standard room category. If any term or provision of this Fair Trade Contract is held invalid or otherwise unenforceable, the enforceability of the remaining terms or provisions will not be impaired thereby.

6. Handicapped Facilities
USA3000 Vacations does not guarantee the availability of wheelchairs at any airport. Wheelchair accessible rooms may be requested, but cannot be guaranteed. Standards may vary from property to property and country to country, and are not within the control of USA3000 Vacations.

7. Security
USA3000 Vacations has surety trust agreements with Susquehanna Patriot Bank, 101 Bryn Mawr Avenue, Bryn Mawr, PA 19010 for payment of any charter air package refunds as defined by the agreements. Under these agreements, unless you file a claim with USA3000 Vacations(or with the bank) within 60 days after termination of your vacation, both parties shall be deemed released from all liability to you.
Make all checks payable to Susquehanna Patriot Bank USA3000 Vacations Escrow.

8. "USA-OK" Total Vacation Security Plan
Protect your travel investment with the purchase of our optional USA-OK Total Vacation Security Plan. This comprehensive 3-part plan safeguards your travel investment against penalties due to trip cancellation or interruption, baggage, medical expense or travel assistance. If you purchase the USA-OK Total Vacation Security Plan, the refund for any applicable cancellation penalties will be in USA3000 Vacations Travel Certificates unless the "cash back" option is purchased. "Cash back" means refunds will be issued in the original form of payment. Refunds for scheduled air bookings with USA-OK will be in the original form of payment. The USA-OK plan payment will be deducted from your refund. USA-OK provides protection from fuel surcharge increases imposed after deposit. In addition, if a lower priced charter fare - class becomes available after deposit, you can claim the savings. If we advertise a discount on the exact same vacation you had previously booked, and all components are available, you can claim the savings prior to departure (this does not apply to Square Deals, special packages, booking-date restricted sales and hotels with a "closed" booking status). For complete details, refer to the Plan description. At time of booking you may purchase the USA-OK Total Vacation Security Plan to cover your cancellation and change fees. Please refer to the Plan Description.

These vacations are operated by:
USA3000 VACATIONS
335 Bishop Hollow Road, suite 100
Newtown Square, PA 19073
as principal and tour operator.

USA3000 Vacations Fair Trade Contract Download PDF

USA-OK Form Download PDF